A DESIGN AND IMPLEMENTATION OF PAYROLL MANAGEMENT SYSTEM FOR REHABILITATION PLANTATIONS LTD. PUNALUR (No of pages: 90)

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Description

CHAPTERIZATION

 

Chapter 1                    INTRODUCTION

Chapter 2                    ORGANIZATIONAL PROFILE

Chapter 3                    SYSTEM ANALYSIS

Chapter 4                    SYSTEM DESIGN

Chapter 5                    SYSTEM TESTING

Chapter 6                    SYSTEM IMPLEMENTATION AND MAINTENANCE

Chapter 7                    CONCLUSION AND SUGGESTIONS

 

INTRODUCTION:

Payroll management systems are systems that HR or company owners view and manage employee payrolls. Payroll systems are used for salary management and monitoring. Payroll Management System is a project built using Java language and MS Access. Payroll management software gives the power to: Manage employee information efficiently, define the emoluments, deductions, leave, tax etc, generate pay-slip at the convenience of a mouse click, generate and manage the payroll processes according to the salary structure assigned to the employee, etc.

OBJECTIVES:

The following are the objectives of the project work.

  1. To analyse the drawback of existing Payroll Management System of Rehabilitations Plantations Ltd.
  2. To develop a Payroll Management System software for Rehabilitation Plantations Ltd.
  3. To determine the merits of the proposed system when it is implemented

 

STATEMENT OF THE PROBLEM

The present system of calculation of gross salaries and deductable amounts is a tedious task which involves risk. The organization use the traditional manual method of payroll processing, which involves pen and ink, adding machine, spread sheet  etc. instead of computers, software and other computerized aids. It is time consuming and risky as it is more prone to errors. A small mistake can ruin the whole work and also it is difficult to point out where mistake has been occurred.

Therefore a new system is proposed, which rectifies the errors persisted in the current system. Hence, the project is entitled as Payroll Management System for Rehabilitation Plantations Limited, Punalur

LIMITATIONS:

  • Time consuming.
  • Difficult to handle data accurately.
  • Difficult to analyse the employees’ data.
  • Storage problems.
  • Current system is very costly.
  • Does not provide data security, there is a chance for data duplication.
  • Updating relevant data is not easy.

LITERATURE REVIEW:

Payroll system is the heart of any Human Resource System of an organization. The solution has to take care of the calculation of salary as per rules of the company, income tax calculation and various deductions to be done from the salary including statutory deductions like Income tax and provident fund deductions. It has to generate pay-slip, cheque summary and MIS reports.

It is understood that we are tired of managing thousand of odd papers, pay slips, payroll reports, and salary details and so on. Imagine that we have a payroll processing system which will generate our pay slips and payroll reports within seconds. We can help others automated your payroll system by developing a customized payroll application that suits your specific requirements.

 PURPOSE:

Main aim of developing Employee Payroll Management is to provide an easy way not only to automate all functionalities involved managing leaves and Payroll for the employees of Company, but also to provide full functional reports to management of Company with the details about usage of leave facility.

We are committed to bring the best way of management in the various forms of EPM. We understand that EPM in not a product to be sold, it is a tool to manage the inner operation of Company related to employee leave and Payroll.

 

 SCOPE:

This Application works in Multiple PC’s installed on multiple Computers but sharing same database by which users of different department can use it sitting at different locations simultaneously.

But in future we can make the Application where the database will be hosted in order to manage the all departments which will be located in different places and by keeping domain of Application as Online.

BENEFITS:

  • To improve the efficiency.
  • Quickly find out information of an employee details.
  • To provide easy and faster access information.
  • To provide user friendly environment.

METHODOLOGY

METHODOLOGY TO BEUSED:

The methodology will be adopted for doing the project Payroll Management System for Rehabilitation Plantations Limited, Punalur is based on both primary and secondary data collection.

  • PRIMARY DATA: – The primary data will be collected by making an interview with the manager and the staff of the organization.
  • SECONDARY DATA: – The secondary data for the preparation of the project will be collected through:
  • Books
  • Brochure
  • Website
  • Company profiles etc

 

REQUIREMENT OF HARDWARE AND SOFTWARE:

 

HARDWARE SPECIFICATION:

Processor                                    :      PENTIUM IV

Processor speed                          :      1.1 GHz

Cache Memory                           :      512 KB Cache

Random Access Memory           :      1 GB RAM

Video RAM                                :     8MB

Hard Disk Drive                         :     40 GB

Key Board                                  :     108 Keys

Mouse                                         :     Logitech PS/2 Mouse

Compact Disk Drive                   :     52 X CD Drive

Floppy Disk Drive                      :     1.44 MB, 3.5 inch

 

 SOFTWARE SPECIFICATION:

Operating System                              :          Windows XP

Front End                               :          Visual Basic

Back End                                :         MS Access

 

This Project Payroll Management System for Rehabilitation Plantations Limited, Punalur can be designed using Visual Basic as front end and M S Access as back end.

 

OVERVIEW OF WINDOWS XP

Windows is the world popular families of operating systems. It comes in many flavors Windows 98, Windows 98 SE, Windows 2000, Windows NT, Windows XP and so on. It is a GUI (Graphical User Interface) based operating system.

FRONT END

VISUAL BASIC

Visual Basic is one of the most successful tools designed by Microsoft Corporation. The Visual Basic environment is great for creating, almost any type of application. Robust stand- alone applications, games, utilities etc can be developed in less time using Visual Basic and it provides a graphical environment where forms and controls can be visually designed. Visual Basic applications are very popular as front-end to many Client/Server database systems like SQL Server, Oracle, and MS Access etc.

 

BACK END:

MS-ACCESS

Microsoft Access is a database management system or DBMS. As the name implies, a DBMS helps you to manage data that’s stored in a computer database. If you want the flexibility to display, print and analyze your information in whatever format you wish, you first need to break down that information into small unit of data. In Access, you must break all your information into data that’s stored in tables. A table is just a collection of data that’s organized into rows and column.

 

DATABASE DESIGN

The most important aspects of building an application is the design of tables or database schema. The data stored in the table must be organized in some manner, which is meaningful. The overall objectives in the process of the table design have been to treat data as organizational resources and as integrated whole. The organization of the data in a database aims to achieve. The major five objectives are

  • Data integrity
  • Data independency
  • Controlled Redundancy
  • Privacy and security
  • Performance

 

FUNCTION/MODULES:-

PRODUCT FUNCTIONS

 Master module

  • Designation
  • Department

     Employee module

  • Employee details

 Search module

      Attendance module

  • Leave
  • Attendance
  • Managing Leave

      Salary module

  • Allowance
  • Deduction
  • Pay Slip

       Report module

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